Policies & Procedures

Our Parent Handbook is available for download now. Our
most referenced policies are listed here for your convenience:

Illness Exclusion policy
Medications policy
After Hours policy
Billing policy
Daily Communication policy
Disaster Plan Policy
Holidays and Celebrations Policy
Personal Items Policy
Signing In and Out Policy
Visitors and Volunteers Policy

Children's Village at Fisher's Landing staff appreciates the fact that many family members who enroll their children at the center are working and that it is difficult to have their schedules interrupted. However, your cooperation is needed in stopping the spread of contagious illnesses.

Children who have the following symptoms cannot be admitted to the school until the contagious period has
passed and for at least 24 – 48 hours depending on illness.

We cannot serve children with&

• Temperatures 100 degrees or above
• Severe cough
• Sore throat
• Diarrhea
• Watery eyes
• Green/yellow thick discharge
• Swollen glands
• Vomiting
• Evidence of head lice or other parasites
• A skin rash that has not been identified by a physician
• Conjunctivitis

Staff members conduct daily health checks of children when they
arrive at the facility and any symptoms of illness are recorded in our
Illness and Injury Log. If a child is found to be ill or becomes sick
while at school, the parent/legal guardian will be notified. The
parent/legal guardian will be expected to pick the child up within
an hour.

If there is an outbreak of a contagious disease such as chicken pox, this information will be posted on the classroom door with handouts giving information on the disease so that parents may take appropriate action to protect their children. All outbreaks of communicable diseases will be reported to the local Health Department.

At Children's Village at Fisher's Landing we understand the importance of maintaining consistency in your child's classroom. Each classroom will have a lead teacher and an assistant teacher. If illnesses or personal reasons leave this position open we will ensure a qualified substitute teacher or assistant is called in.

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Medication may be administered to a child only with a signed Medication Authorization Form from the parent. We may only administer medication when the dose, duration and method of administration is clearly specified on the manufacturer's label for the age or weight of the child; as specified on prescription labels; or as authorized in writing by a physician. All medication must be in its original container and properly labeled with the child's full name, date prescription was filled or medication's expiration date and legible instructions for administration.

Parents must give all medication directly to the classroom teacher or director. Medication may not be given to children to hand over to staff. All medication will be kept in a locked box in our staff room out of the reach of children. Children are not allowed to keep medicine in their pockets, lunch boxes or cubbies. Medication will be administered only by Administrative Staff or Lead Teacher. We will record the administration of any medications on the child's Medication Authorization form. Any unused medication will be returned to parents or properly disposed.

Children with contagious illnesses must have been on medication for 24 hours before returning to school.

The following are considered medications and require
signed Medication Authorization forms from a parent
and may only be administered at the dose, duration and
method of administration specified on the manufacturer's
label for the age or weight of the child needing medication:

• Antihistamines
• Non-aspirin fever reducers/pain relievers
• Non-narcotic cough suppressants
• Decongestants
• Anti-itching ointments or lotions
• Diaper ointment and powders
• Sun screen
• Cough drops/throat lozenges

If you wish your child to be given any non-prescription medication that is not included in the above list; is to be taken differently than indicated on the manufacturer's label; or lacks labeled instructions, a written authorization from a physician will be required. For example, some labels indicate that for children under 2 years of age, you are required to consult a physician. In that case, a physician's written authorization would be required.

It is our policy never to give aspirin to a child except with written authorization from a physician.

Medications for chronic conditions such as asthma or allergies:

For chronic conditions (such as asthma), the parent's written consent must be renewed MONTHLY. An individual care plan must be provided that lists symptoms or conditions under which the medication will be given.

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Children's Village Day School at Fisher's Landing closes promptly at 6:15 p.m. daily. All children must be picked up by that time. In the event that child remains at the center past closing, a teacher will stay with the child and follow the following procedures:

• Every effort will be made to contact the child's parents to come pick the child up.

• If a parent cannot be reached, one of the two emergency contacts will be called. Identification will be required by this person in order for us to release your child to them. Parent/legal guardian will be notified as soon as possible that the child has been released to one of their emergency contact persons if they arrive and find the school to be closed.

• If the teacher has not been able to contact anyone by 8:00 p.m. to come for the child, the child will be considered abandoned and the police will be called**.

• Late fees will be billed at a rate of $20.00 for the first 15 minutes, and $2.00 per minute thereafter**.

**Please note: We have to make these provisions in the event that this situation ever develops. Our sincere hope is that we never have to implement this procedure. Working together as a partner in your child's care will make your experience with Children's Village Day School at Fisher's Landing a pleasant one. Please try to notify us of any situation or emergency that occurs that may prevent your from picking up your child on time. We are happy to work with our families in any way possible.

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Children's Village Day School at Fisher's Landing is on a monthly tuition
schedule. We offer full day (more than five hours per day) and half-day
programs.

The Day School bills one month in advance for space to be reserved
in your child's class. Payment is due the 5th of each month. After a five day
grace period, a late penalty fee of $35.00 will be assessed on the 10th of each
month to all accounts not brought current.

You are welcome to pay your child's tuition in advance; however we will not be offering a discount for this option.

If you decide to withdraw your child from the day school, we do require at least two weeks written notice. Families failing to provide the two weeks notice will still be responsible for two weeks tuition for each child enrolled and no refunds will be given for unused time or tuition. We do not offer refunds for any other reason.

We encourage payment by check or money order. However, in the event of an NSF check, there will be a $50.00 NSF charge. Money order or cash mush pay NSF charges. More than two NSF checks in a year will result in cash, money order or cashier check acceptance only.

We reserve the right to re-evaluate our rates at any time. In the event that our tuition rates change, we will provide one month's notification.

If there is a billing problem or error, please contact the school director to resolve the matter.

For divorced and separated families: We have one account per child. We do not bill parents separately. Please make co-payment arrangements between yourselves. The Day School considers account liability to rest with those signed as enrolling parent(s)/legal guardian(s).

State Subsidy Payment: Children's Village Day School at Fisher's Landing does accept Washington State subsidies for payment of tuition. Please contact our Director for more information.

Vacation billing and sick days: The Day School does not credit accounts or issue discounts for vacation time or sick days. If an extended vacation is taken, we will determine tuition amount by calculating the number of days the child will be in attendance and charge the daily rate or monthly tuition rate, whichever is less.

If your child will not be in attendance during the summer months and you wish to hold their spot for the following fall, one half month's tuition will be assessed as a holding fee. This holding fee will be applied to September's tuition and is non-refundable for any reason.

Siblings: There is a 10% discount on the lowest tuition rate for siblings enrolled in our program.

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It is our hope that daily communication will occur
between parents and staff. We recognize that time
constraints can often make this difficult and we hope
to provide options that will accommodate each family's
schedule. Our infant and toddler teaching staff will
provide written communication each day to parents
indicating the details of daily routines such as feeding
and diapering as well as any significant incidents that may occur
during the day (i.e. your child's overall mood, exciting discoveries, etc.). The teaching staff of the older children will make every attempt to speak with parents at drop-off or pick-up times. If this is not often possible, we may dedicate a communication log where parents and staff may send written messages back and forth between home and school in order to communicate effectively about a child's daily activities. Any and all occurrences of injury or illness will be reported to parents verbally and by way of an Injury/Incident Report. Additionally, parents are always welcome to schedule a parent-teacher conference or meeting to discuss any questions or concerns.

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Parents are required to review our complete disaster plan upon
enrollment and annually thereafter. Staff will review it annually.

Preparedness

Children's Village Day School at Fisher's Landing is prepared to
care for your child in times of critical situations. Please make
sure Comfort Kits are completed and authorized release forms
are up to date and correct. In the event of an emergency that
leaves our school safe and intact, parents will be called as soon
as possible and children will be dismissed to authorized persons.

The staff at Children's Village Day School at Fisher's Landing does
conduct monthly emergency evacuation drills and/or earthquake

drills with the children. Though we have never experienced a major disaster, we want to take precautions should an emergency state occur while your child or children are in our care. The most likely disasters identified for our site include: fire, earthquake, windstorms and winter storms.

In the event of a disaster requiring children and staff to remain at the facility, we will have a 72 hour supply of food and water for children and staff in case of emergency.

Fire

In the event of a fire, building alarms will sound and the emergency lights will come on. Staff will enact rehearsed evacuation procedures with the children.

Evacuation Process

In the event of fire or natural disaster that will require us to evacuate the premises, we will evacuate to 3400 SE 196th Avenue Camas, WA 98607. Each teacher will be responsible to account for every child on their class's attendance roster and then it will be double checked by the Director. Staff will stay with evacuated children continuously until such a time as the children are in the care of their families or other guardians. Parents will be notified as soon as children are safe and comfortable. Teachers will be responsible for their classes Comfort Kits.

Power Outage

In the event of a power outage, we will follow the Evergreen School District's course of action. If power outages occur while school is in session, the following will occur:

• After one hour Infant's and Toddler's parents will be called for dismissal
• After two hours the rest of the children's parents will be called for dismissal

Inclement Weather

When public schools are delayed we will do our best to open our school at the earliest possible time. Our first concern is the safety of staff and students. Please call the school before leaving home if the weather delays public school openings.

Lockdown

In the event of an emergency lockdown staff will gather children safely in their classrooms and lock doors until clearance is given by the Director.

A disaster plan for children with special needs will be developed individually and approved by both the parents and staff.

Out of Town Contact

If a disaster does occur, parents will be notified by phone as soon as possible. Parents may call the school at (360) 833-1230. If the emergency disrupts local phone lines, Children's Village Day School at Fisher's Landing has designated Ann Marie Biskar who lives in Palm Springs, California as the out-of-state phone contact in case of an emergency that disrupts phone lines. Her phone number is (760) 668-0376.

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Children's Village Day School at Fisher's Landing celebrates all culturally relevant
holidays to the children in our program. Please remember to inform teachers of which
holidays your family celebrates. Also, please also let us know if there is a holiday that
you don't wish your child to partake in. We will make other arrangements to provide a
good alternate activity.

We are closed for the following holidays:

• Labor Day
• Thanksgiving Day
• 12:00 noon on Christmas Eve
• Christmas Day
• 3:00 p.m. on New Year's Eve
• New Year's Day
• Memorial Day
• Fourth of July

Notices of closures will be posted, but please check your
calendars!

Families who wish to share birthday celebrations may bring simple refreshments to serve at lunch or snack time. Please let classroom teachers know in advance when you would like to bring treats to avoid scheduling conflicts. Refreshments must be store purchased.

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It will be necessary for each child to have a complete change of clothing at school in the event their clothing
becomes wet or soiled. Please clearly label all coats, boots, extra clothing, blankets, pillows, or any other personal belongings with your child's name.

It is sometimes comforting for children who are feeling anxious about being at school to bring along a special
item (doll, blanket, etc.) and we encourage them to do so. However, because we are concerned about the loss
or damage of children's belongings, we ask that parents understand that the toys children bring may be
broken or otherwise damaged at school. Children's Village at Fisher's Landing is not responsible for personal
items that are lost, broken or damaged while at school.

Your child should not bring to the program:

• Toys that are defined as being fragile or of high personal value
• Any object that can be labeled as a weapon by the Director (i.e. guns, knives, toy grenades, slingshots, etc.)
• Money in pockets, wallets or purses

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The state requires all parents to sign their child in and out with the time and their full legal signature each time their child attends the school. This is extremely important as this list is used to check attendance during emergency drills or events. Children are not permitted to sign themselves in and out. Our sign-in/out record is always located on the counter at the front desk. We also require you to clock your child in and out by the time clock near the front door each day your child attends school.

If you need to pick up and return your child to the Day School during the day (e.g. for a doctor appointment, etc.), please be sure your child's teacher is aware that you are picking up your child and approximately when you will be returning. State law requires that in cases such as this, a staff member is to write down the time and their initials on the sign-in sheet each time a child leaves or returns to our facility for school.

Children enrolled in our Before and After School program will be signed out by a staff member when they leave in the morning and signed back in when they return at the end of their school day.

Children are released only to persons for whom the staff has written permission
  from the parent/legal guardian. Families should be sure to update this permission
    when they wish a new person to pick up their child, as the child will not be released
      unless written permission has been granted. Teachers/staff will request picture
        identification from anyone not known to them seeking to pick up your child, so
          please advise your designated pick-up person to bring a driver's license
            or other picture identification.

        If a person picking up a child appears to be under the influence of drugs
        or alcohol, 911 will be called immediately.

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Parents or other family members are always welcome to help out and volunteer in our program at Children's
Village at Fisher's Landing. Regular volunteers must complete a background check and submit proof of
negative TB test results. All visitors and volunteers are expected to uphold our program's health and safety
standards at all times.

Before entering any of the classrooms, all visitors and volunteers are expected
to sign in at the front desk and to wear a visitor's badge during their stay.
Remember to stop by the office after the visit to sign out and return your badge.

While we appreciate our parent's contribution to our school, volunteer time
cannot be exchanged for tuition.

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